PTA Executive Board (2020-21)
President: Kathryn Reklis
Recording Secretary: Maritza Baqueiro
Treasurer: Lunéy Sanchez-Tubis
Vice President: (vacant) non-elected position
PTA Committee Chairs (volunteer positions):
Community Engagement: Chair, Co-chairs, & active members wanted
Social Events Co-Chair: Danielle Bazelais, (co-chair position OPEN), active members wanted
Fundraising Co-Chair: Sarah Frazier, (co-chair position OPEN), active members wanted
PTA ByLaws committee: Co-chairs, & active members wanted
Enrichment Co-Chairs: Liz Coley & Nadia Keshodkar
Communications Co-Chairs: Karyn Pavich & Paul Wagner
Contact us at: info@ptaofps166.org
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RESPONSIBILITIES FOR PTA ELECTED POSITIONS (2020-2021)
NOTE: Everyone tends to pitch in to do whatever is necessary to keep the PTA running smoothly, below is a description for each position:
PRESIDENT
- Preside all monthly general PTA meetings and monthly executive board meetings
- Is an ex-officio member of all committees except the nominating committee
- Appoint association committee chairperson with the approval of the executive board
- Encourage meaningful participation in all parent and school activities
- Provide opportunities for members’ leadership development
- Delegate responsibilities to members of the PTA as needed
- Is a mandatory member of the School Leadership Team
- Attend all regular meetings of the President’s Council
- Plan the agendas for the general membership meetings
- Prepare Annual budget proposal with Treasurer for membership approval, make changes of budget with membership approval
- Ensure PTA bylaws are adhered and up to date
- Is one of the eligible signatories on checks
- Assist with the June transfer of records, including all the pertinent user ids and passwords to the incoming executive board
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Time Commitment: Approximately 40-50 hours per month
Term: 1 year term, renewable for 2 additional term.
TREASURER
- Responsible for all financial affairs and association funds
- Maintain an updated record of all income and expenditures on school premises
- Adhere and implement all financial procedure established by the association
- Prepare and present monthly written reports of all transactions at every general PTA meeting, including all income, refunds, reimbursements and other expenditures with opening and closing balances
- Prepare Interim, annual and fundraising reports
- Make available all financial records for viewing by members upon request or for audit purposes
- Monitor PTA finances and budget
- In charge of all monetary transactions and bank deposits
- Write all PTA checks for purchases, refunds, reimbursements
- Is one of the signatories on checks
- Prepare all financial reports necessary to file all tax documents in accordance with to IRS guidelines for non-profit organizations
- Attend required monthly PTA and Executive Committee meetings
- Assist with the June transfer of records to the incoming executive board
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Time Commitment: Approximately 30 hours per month
Term: 1 year term, renewable additional terms.
RECORDING SECRETARY
- Record the minutes of all PTA general meetings and keep notes on all executive board meetings
- Work with President to prepare agendas for monthly PTA and Executive Committee meetings
- Prepare notices, sign-in sheets and material for distribution
- Prepare minutes of each general meeting, distribute copies of the minutes for approval
- Is one of the signatories on checks
- Keep custody of all PTA records on school premises
- Incorporate all amendments into the bylaws
- Ensure signed copies of the bylaws with the latest amendments are on file in the principal’s office
- Work with Communications committee to promote PTA meetings, projects, events and fundraisers
- Assist in recruiting and tracking volunteers for PTA initiatives and events
- Attend required monthly PTA and Executive Committee meetings
assist with the June transfer of records to the incoming executive board
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Time Commitment: Approximately 25 hours per month
Term: 1 year term, renewable for additional terms.
VICE PRESIDENT (NON-ELECTED)
- Preside at meetings with and in the absence of the President
- Work with President and Treasurer on budgeting for fundraisers
- Provide updates of committee activities at PTA meetings.
- Recruit volunteers to lead PTA initiatives and help PTA chairs to recruit volunteers for events
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Time Commitment: Approximately 20 hours per month
Term: 1 year term, renewable for additional terms.
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School Leadership Team (SLT) Info/Requirements:
- The SLT team is made up of staff and parents of students at PS 166Q
- Attend meetings (approximately 3 hours per month)
- Discuss all school related topics including: staffing, budget, and school curriculum
- MORE INFO: SLT- School Leadership Team
- Questions? Contact us at: info@ptaofps166.org
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More information:
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