PTA Executive Board (2020-21)

President: Kathryn Reklis
Recording Secretary: Maritza Baqueiro
Treasurer: Lunéy Sanchez-Tubis
Vice President: (vacant) non-elected position

PTA Committee Chairs (volunteer positions):
Community Engagement: Chair, Co-chairs, & active members wanted
Social Events Co-Chair: Danielle Bazelais, (co-chair position OPEN), active members wanted
Fundraising Co-Chair: Sarah Frazier, (co-chair position OPEN), active members wanted
PTA ByLaws committee: Co-chairs, & active members wanted
Enrichment Co-Chairs: Liz Coley & Nadia Keshodkar
Communications Co-Chairs: Karyn Pavich & Paul Wagner

(committee descriptions here)

Contact us at: info@ptaofps166.org

———————————————————————

RESPONSIBILITIES FOR PTA ELECTED POSITIONS (2020-2021)

NOTE: Everyone tends to pitch in to do whatever is necessary to keep the PTA running smoothly, below is a description for each position:

PRESIDENT

  • Preside all monthly general PTA meetings and monthly executive board meetings
  • Is an ex-officio member of all committees except the nominating committee
  • Appoint association committee chairperson with the approval of the executive board
  • Encourage meaningful participation in all parent and school activities
  • Provide opportunities for members’ leadership development
  • Delegate responsibilities to members of the PTA as needed
  • Is a mandatory member of the School Leadership Team
  • Attend all regular meetings of the President’s Council
  • Plan the agendas for the general membership meetings
  • Prepare Annual budget proposal with Treasurer for membership approval, make changes of budget with membership approval
  • Ensure PTA bylaws are adhered and up to date
  • Is one of the eligible signatories on checks
  • Assist with the June transfer of records, including all the pertinent user ids and passwords to the incoming executive board
    —
    Time Commitment: Approximately 40-50 hours per month
    Term: 1 year term, renewable for 2 additional term.

TREASURER

  • Responsible for all financial affairs and association funds
  • Maintain an updated record of all income and expenditures on school premises
  • Adhere and implement all financial procedure established by the association
  • Prepare and present monthly written reports of all transactions at every general PTA meeting, including all income, refunds, reimbursements and other expenditures with opening and closing balances
  • Prepare Interim, annual and fundraising reports
  • Make available all financial records for viewing by members upon request or for audit purposes
  • Monitor PTA finances and budget
  • In charge of all monetary transactions and bank deposits
  • Write all PTA checks for purchases, refunds, reimbursements
  • Is one of the signatories on checks
  • Prepare all financial reports necessary to file all tax documents in accordance with to IRS guidelines for non-profit organizations
  • Attend required monthly PTA and Executive Committee meetings
  • Assist with the June transfer of records to the incoming executive board
    —
    Time Commitment: Approximately 30 hours per month
    Term: 1 year term, renewable additional terms.

RECORDING SECRETARY

  • Record the minutes of all PTA general meetings and keep notes on all executive board meetings
  • Work with President to prepare agendas for monthly PTA and Executive Committee meetings
  • Prepare notices, sign-in sheets and material for distribution
  • Prepare minutes of each general meeting, distribute copies of the minutes for approval
  • Is one of the signatories on checks
  • Keep custody of all PTA records on school premises
  • Incorporate all amendments into the bylaws
  • Ensure signed copies of the bylaws with the latest amendments are on file in the principal’s office
  • Work with Communications committee to promote PTA meetings, projects, events and fundraisers
  • Assist in recruiting and tracking volunteers for PTA initiatives and events
  • Attend required monthly PTA and Executive Committee meetings
    assist with the June transfer of records to the incoming executive board
    —
    Time Commitment: Approximately 25 hours per month
    Term: 1 year term, renewable for additional terms.

VICE PRESIDENT (NON-ELECTED)

  • Preside at meetings with and in the absence of the President
  • Work with President and Treasurer on budgeting for fundraisers
  • Provide updates of committee activities at PTA meetings.
  • Recruit volunteers to lead PTA initiatives and help PTA chairs to recruit volunteers for events
    —
    Time Commitment: Approximately 20 hours per month
    Term: 1 year term, renewable for additional terms.

———————————————————————

School Leadership Team (SLT) Info/Requirements:

  • The SLT team is made up of staff and parents of students at PS 166Q
  • Attend meetings (approximately 3 hours per month)
  • Discuss all school related topics including: staffing, budget, and school curriculum
  • MORE INFO: SLT- School Leadership Team
  • Questions? Contact us at: info@ptaofps166.org

———————————————————————

More information:

PTA & President’s Council

———————————————————————